Key Tips For Moving To The Google Workspace

Whether you are a startup or a large enterprise, the Google Workspace provides cloud-based resources that can fit all needs. If you are planning to move to a cloud system right now, or want to shift to a better office cloud than your current one, the Google Workspace is easily the best option available.

For users of the G-suite (which has now transitioned to Google Workspace), such a shift will definitely be easy. But, if you are transitioning from a completely different set of applications, there are a few best practices that you can follow to make the shift easier.

Here is a quick look at some of them.

Send Files And Store Them In The Drive At The Same Time

Google Drive is one of the most globally accepted methods of storing and sending large files. But, with the updated feature in Workspace, you can attach large files (larger than 25MB) in your mail, and they will automatically be uploaded to your drive.

So, you no longer need to separately upload a file in your Google Drive, then copy the link and mail it. Doing this process in a single step will save a lot of time during the cloud-transition process, especially for larger enterprises.

Convert Images Into Text Files

Gone are the days when people would have to manually transcribe text from images. Open the Google Drive app, click on the ‘+’ button and you will find an option to scan images. Once you scan a document, it will be saved as a pdf by the app. The pdf can then be converted into a text file by simply opening it in the Google Docs app.

While the process is not absolutely foolproof, it is still a great way to turn physical documents into digital copies seamlessly.

Collaborate Endlessly

The Google Workspace has ensured that people can use their apps in a collaborative manner. Whether it is Docs or a Spreadsheet, you can share it with multiple users, and everyone can co-edit it simultaneously. This not only makes remote work absolutely easy but also speeds up the process of editing and reviewing documents.

If you are an organization that operates based on a hybrid working model, definitely make use of the co-editing feature in Google Workspace.

Simplify Your Meeting Invites

The Google Workspace ensures that you can set up a meeting, send invites, and also add an automatic reminder, all in one step. To do this, create a meeting using Google Meets, then add it to your calendar, and send a calendar invite to the people involved. This will ensure they get the meeting invite, which will be automatically added to their calendar, and they will get a reminder from Google Calendar as well.

This feature can also be integrated with any other meeting app, such as Zoom, making the process of setting up meetings absolutely seamless.

There are many such other features in the Google Workspace which make the transition to the Google Cloud quite user-friendly.